Main duties and responsibilities:

•Assisting with checking weekly timesheets (Scotland only) and overseeing time sheet input;
•Providing telephone support to local payroll administrators (M&N and South);
•Implementing a procedure for spot checking weekly timesheets, reporting weekly to FC and addressing any issues identified through these checks;
•Ensure that weekly checks on unusual work patterns and payments are performed in advance of payroll being sent;
•Establish and maintain a procedure for monitoring holiday entitlements and days taken for each weekly paid operative within Group.
•B&CE Pension deductions reconciled to control account on monthly basis;
•To be primary point of contact for the HMRC and other external bodies for the combined weekly payrolls;
•Working with FC and Monthly Payroll Supervisor to document and perform year end tests, procedures and submissions;
•Administration of holiday pay scheme (Template)
•Developing a good understanding of the STEER scheme, and establishing procedures for weekly checks on cumulative mileages, claims and entitlement;
•To establish and run a Call Logging system to record details of all calls to Payroll Department allowing KPIS to be produced and the resolution of queries to be reviewed;
•Deal with queries from external bodies on a timely basis;
•Maintain Statutory Disclosure information for all 5 payrolls;
•Understanding and maintaining procedures for managing the processing of Master file amendments and time sheet adjustments for weekly paid operatives;
•Development of standard work practices and procedures across the various weekly payrolls;
•Establish and maintain centralised filing system for payroll dept;
•Keeping abreast of changes in Statute, Industry regulations and company policies and highlighting potential changes or developments in good time.
•To provide sufficient training to Payroll Administrators to ensure no gaps in performance of the department in Payroll Supervisor's absence;
•Ensure timely payment to external bodies of all deductions for each weekly payroll;
•Developing good working knowledge of monthly payroll procedures, supporting Monthly Payroll Supervisor and providing cover as appropriate.
•Establish and maintain clear lines of communication with HR teams;
•Undertake and document quarterly review of static data in Payroll system against HR's Workforce records;
•Assist with ongoing development of Group weekly payrolls.

Required Experience

•Strong technical knowledge of payroll operations
•In depth knowledge of UK payroll management
•Recognised payroll qualification preferred
•Experience of operating in house payroll systems
•Experience of benefits administration
•Good level of IT literacy; fully conversant with MS Word and Excel.
Personal Skills

•Numerate and accurate
•Good communicator - ability to explain complex issues
•Customer focused with a service orientated approach
•Resourceful and self-sufficient as well as a team player
•Confidentiality and integrity.