Purpose:

Responsible for ensuring Contract Board Proposals are issued to Contracts Boards (OCB, EMCB), in a timely and consistent manner. Responsible for maintaining details of such CB proposals and tracking their status.; co-ordinating suitable responses to comments and questions relating to CB proposals; preparing agendas; taking Minutes of Meetings.

Accountabilities and Responsibilities:
The job holder is responsible for:
- Ensuring OCB, EMCB submission are reviewed for clarity, accuracy and in compliance with Tender Procedure such that cost recovery is not a risk
- Ensuring all submittals are to the same levels of standards, information and quality.
- Providing support and advice to Contract Holders and Administrators as required
- Creating, if required, submittals for Contract Board Proposals (including tender lists, tender evaluation plans, tender disqualifications, contract awards and amendments) to be sent to Contracts Board, for contracts originating in the company.
- Liaising with TGA, procurement offices in the preparation of papers for contracts associated with those locations.
- Transmission of submittals to TGA and the relevant parties in Venture relations group.
- Ensuring that all documents are logged and approvals reported in a clear and concise way.
- Receiving and coordinating response to queries emanating from Contract Board Members, OpCoM or TGA on the approval requests.
- Ensuring all correspondence is logged and dealt with in a timely manner.

HSE Responsibilities:
Demonstrate a personal commitment to Health, Safety and the Environment by following:
- The company’s Corporate Health, Safety & Environment Policy, and applying the company’s HSE Management Systems.

Competences Required Competencies:
The job holder must have proven:
- Familiarity with contracts and procurement methodology, terminology and equipment.
- Performance orientation with close attention to detail
- Team player with high level of communication skills and man management capabilities
- Good internal auditing/monitoring skills
- Computer literate with good working knowledge of word processing and spreadsheets