Responsibilities:
Coordinating and maintaining day to day administrative and secretarial services and coordinating all administrative activities to ensure meeting requirements, achieved through scheduling meetings, maintaining office supplies and security, handling calls and requests, preparing and filing documents, and running follow-up actions as required.
Handling the overall office administration management and coordinating various office services and activities.
Conveying the mail of the direct supervisor for outward transmission and receiving incoming mail and shipments.
Handling telephone calls, responding to received faxes and emails and answering enquiries as appropriate.
Managing the executive diary for the direct supervisor and liaising with all assistant administrators to coordinate visits and meetings.
Performing activities such as organizing meetings, scheduling meeting rooms, issuing agendas, and initiating follow-up actions as required.
Handling travel arrangements as required, including hotels and tickets reservations.
Making sure that efficient and effective administrative systems are being developed and implemented.
Checking for the proper maintenance of all office supplies and facilities, ordering office stationary, recommending office cleaning and other services as required.
Being responsible for the security of the direct supervisor's office.
Receiving visitors and corporate guests and making sure that hospitality is provided as required.
Generating documents (letters, meeting minutes, reports, etc) as directed, in addition to handling and maintaining all confidential information.
Maintaining and updating lists of contact persons and entities for reference.
Filing all the important documents and updating them when necessary.
Coordinating with secretaries to interact and arrange meetings with managers.
Coordinating with all departments to respond to their enquiries and requests.
Communicating with concerned people to arrange for meetings and respond to their enquiries and letters.
Communicating with hotels and travel agencies to reserve for business travels.

Qualifications/Experience required:
Must have an IT and Document Control background.
Diploma in Business Administration, Information technology or any related field.
Extensive experience in a secretarial or administrative position, and knowledge of communication protocols.
Office administration and management.
Communication, interpersonal, time management, strong planning and organizing skills.
Coordination and follow up skills.
Ability to maintain confidentiality.

Please call recruiter for further information, or alternatively send current resume along with availability.